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Customized AI Use Policy
A company-specific policy explaining how AI may be used, which activities require authorization, and what responsibilities employees have.
AI Use Policy & Business Readiness
Your Employees Are Using AI. Does Your Business Have Any Rules?
AI can save your business time, reduce costs, and improve productivity. But without clear rules, it can also create unnecessary risks.
Is Your Business Using AI Without a Policy?
But here’s the question:
Your employees may already be using ChatGPT, Gemini, Claude, or other AI tools to write emails, communicate with customers, analyze information, and complete everyday tasks.
- Do they know what information they should never share with AI?
- Do they know which tools are approved?
- Who is responsible for checking AI-generated work?
- What happens when an AI system makes a mistake?
If you don’t have clear answers, it’s time to establish a policy.
Introducing Cardinal AI Policy & Business Readiness
Practical rules. Confident adoption.
Cardinal AI Consulting helps businesses establish practical rules for using artificial intelligence.
We create customized AI Use Policies that help your company adopt AI responsibly while protecting sensitive information and maintaining human accountability.
What Your Business Receives
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Data Privacy Guidelines
Clear rules for handling confidential business information, customer records, and sensitive data when using AI tools.
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Approved AI Tool Guidelines
Standards for identifying and authorizing AI applications appropriate for your business.
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Human Oversight Procedures
Guidelines outlining which activities may be automated and which decisions require human review.
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Customer Transparency Standards
Practical rules for disclosing AI interactions and addressing customer communication concerns.
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Employee Acknowledgment
A straightforward acknowledgment employees can sign to confirm they understand the company policy.
Who we help
Built for Businesses That Want to Use AI the Right Way
Our services can be tailored to organizations including:
- Real estate agencies
- Insurance agencies
- Law firms and professional services
- Cleaning and home service companies
- Salons, barbershops, and appointment-based businesses
- Sales organizations
- Customer service operations
- Growing small and medium-sized businesses
Responsible AI implementation
Don’t Just Introduce AI. Establish the Rules.
You wouldn’t give every employee unrestricted access to your company’s financial systems.
AI deserves thoughtful boundaries, too.
A practical AI policy helps your organization establish expectations, clarify responsibilities, and support confident technology adoption.
AI won’t replace your business. But someone using AI more effectively might gain the advantage.
The objective isn’t to slow innovation.
It’s to help your business use AI with greater confidence and control.
Our own governance commitment
Read Cardinal’s Responsible AI Use Policy as an example of our approach to data privacy, transparency, and human accountability—not a substitute for a policy tailored to your business.
Free Starter Kit · Instant download
Free Small Business AI Use Policy Starter Kit
Includes an editable AI Use Policy template (Word), an AI Risk Assessment Checklist, and a Getting Started Guide (PDF). Enter your details and your download links appear immediately.
Free, no payment required. The template is a starting point, not legal advice. Download links are shown on this page after you submit; we do not currently email the files.
Get Started With Cardinal AI Consulting
Ready to establish responsible AI guidelines for your company?
Our team can help you assess your current AI usage, develop a company-specific policy, and identify ways artificial intelligence can improve your business operations.
Cardinal AI Consulting provides operational AI governance consulting and policy development services. Our services do not constitute legal advice, a cybersecurity certification, or a guarantee of regulatory compliance. Additional legal or industry-specific review may be appropriate.